PDFs created from scanned or inaccessible documents need to be “tagged” in order to make them accessible.
Screen reader users, keyboard users
What to do
First, make sure you have a copy of Adobe Acrobat Pro DC on your computer. The University provides a license to the full Adobe Creative Suite for faculty, students and staff.
PDFs are typically created from source documents created in a Microsoft Office or a Google product. The easiest way to make a pdf accessible is to create it from an accessible source document (or go back and edit the source doc to make it accessible, then reproduce the pdf).
Born accessible – make a PDF
Once you’ve determined that your source document is accessible:
- Use your chosen software’s native “File > Save/Download > Download as PDF” functionality to output a PDF
- Open it in Adobe Acrobat Pro and run the Accessibility checker
- Remediate if necessary based on the Accessibility checker results
Remediation: When you don’t have access to the source document
This happens a lot. To fix an inaccessible PDF use Adobe’s help documentation. It’s going to be the most up-to-date and accurate for your version of acrobat. Adobe: create and verify PDF accessibility
- Add metadata.
- Add and touch up tags.
- Here’s why: short video of a screen reader reading untagged pdf (:29)
- Fine-tune reading order and tab order.
- Check your work.
Remediation: Make a scanned document accessible
Use Acrobat Pro DC’s Optical Character Recognition (OCR) tool, then follow remediation steps.